The more popular the internet becomes, the greater the number of malicious people navigating through it.As you may know “not everything is roses” and that is exactly why you are reading this article.
People exchange important information through email on a regular basis and do not expect to lose them even if they are used to commit fraud (or worse).
In the corporate sector, this is already a widespread issue and companies always use secure connections (or at least they should). But when do you use email at home or at a business establishment?
That’s what I’m going to show you, so stay tuned and let’s get down to business!
Keeping Your Email Secure
Use strong passwords
It may seem repetitive and you may already be tired of reading content that says to use strong passwords. However, it is very important that you practice this because you can only access your email account if you have the right password.
To make sure you’re using a proper password, try to use at least:
- 12 characters;
- Number, uppercase and lowercase letters and symbols (ex:! @ #);
- Do not use dictionary words or word combinations.
- Do not use obvious substitutions as a ” 0 ” in place in the letter ” o “
- Do not repeat the same password in other email accounts
- Change your password every year
Use a second authentication factor
With the modernization of email came the possibility that you use a second authentication factor to access your account. And it can be anything you know, such as a USB device, token, or cell phone number.
Let’s say you decide to use a mobile number to authenticate the login. As soon as you enter the password and try to log in, a security code will be sent to the mobile phone.
With this code, you can authenticate that you are signing in to the email. This virtually makes it impossible for your email to be hacked by someone who is malicious.
Protection against Viruses and Malware
Malicious files like Viruses and Malware are distributed all over the internet and not just by email. You need to make sure that you are not a victim of this kind of thing, regardless of which mode is served.
If you are in a working environment, you are most likely already protected with an anti-spam and anti-virus system. If you are at home, you need to take some precautions not to become infected.
- Keep your antivirus up to date. If you are not using one, then find one and install it as soon as possible.
- Keep your browser always up-to-date.
The updates to these tools are not only to enable new features and to change their appearance, security holes are fixed and new protection rules are also added.
In addition, you need to take some precautions. Software cannot do this kind of thing, you will have to police yourself.
- Never open an email from an unknown address;
- Never click on e-mail links that you are unfamiliar with;
- Never open an email attachment unless you are waiting for it;
- Before opening any e-mail attachments, perform a scan with the antivirus.
Just using the protection software will not be enough to make you safer. Policing the files that you open and the links you click on will make all the difference.
Use a secure connection
When we are talking about email there are levels of security that you need to identify. One of the levels is the security of the internet connection and another is the security of the messages exchanged.
If you are logged in to work, the connection is probably secure. Since there is a lot of confidential information within a company, it is normal for this type of connection to be established.
If you connect at home via Wi-Fi make sure that internet access is password protected (Personal WPA2). Surely, you use this security setup in your home, so the neighbor cannot steal your internet and do not forget to use a strong password.
If you are connected to a public network such as a cafe, your connection will not be secure. In this case, you can use a Virtual Private Network (VPN) or virtual private network, and your data will be well stored.
You can also verify that the connection between your provider and webmail is secure. If you find “https” in the URL the connection is secure, if you do not have the “s “, no. This letter means that the connection uses an SSL Certificate.
To facilitate the process for you, we will leave a checklist with everything you need to check and take care of. Check out:
- Make sure the password is strong enough;
- Make sure you do not use this password in another email account;
- Enable Second Authentication Factor or 2FA;
- Regularly update your antivirus;
- Regularly update your browser;
- Do not open the email from unknown senders;
- Do not click links from emails that you are unfamiliar with;
- Do not open an attachment unless you are waiting for it;
- Check the attachments with the antivirus before opening;
- Use the home connection with a strong password;
- Use public networks with care.